How to Notarize a Proof of Life Document in Los Angeles & Orange County
Don’t let paperwork delays disrupt your benefits—here’s what you need to know.
You check your mailbox and there it is—an official-looking envelope from a pension office, government agency, or financial institution. Inside is a form titled “Certificate of Life” or “Proof of Life,” with a deadline stamped in bold letters.
You’re being asked to verify that you’re still living to continue receiving pension or retirement benefits. And suddenly, something that sounds simple… feels complicated.
If this sounds familiar, you’re not alone. Many retirees, caregivers, and dual citizens across Los Angeles and Orange County receive this request each year—whether from a foreign pension, a U.S.-based retirement fund, or an estate management process.
While it may feel like a formality, failing to complete this document on time and correctly can lead to delays—or even suspension—of benefits.
That’s where I come in. I’m Bernice Williams, a Mobile Notary and Apostille Facilitator with over 18 years of experience helping clients navigate the world of document authentication. Let’s walk through what you need to know—and how I can make this process stress-free and seamless.
💡 What Is a Proof of Life Document?
A Proof of Life, also known as a Certificate of Existence, is a document required by some pension funds, government agencies, or financial institutions—both in the United States and abroad—to confirm that the benefit recipient is still living.
These forms are typically sent annually and must be signed in the presence of an authorized notary public or, in some cases, another official representative (such as a consular officer or pension agency staff member), who verifies your identity and applies their notarial seal. This process helps prevent fraud and ensures that benefits are being sent to the rightful person.
🛑 What Happens If You Don’t Complete It?
If you don’t return the document by the stated deadline—or if it’s not notarized properly—your benefits may be:
Paused
Delayed
Or even terminated
This requirement is especially important if you:
Receive a foreign or U.S.-based pension
Are asked to complete a Proof of Life form annually
Have dual citizenship
Own property or assets abroad
Handle estate matters in another country
✅ What You Need to Complete the Process
To ensure smooth notarization, make sure you have:
A valid photo ID
(passport, driver’s license, or national ID)
The original Proof of Life form
(issued by the requesting agency or institution)
A witness or second signer, if required by the form
(Always check the form instructions carefully)
🔍 Important Note: Some agencies may include special instructions about notarization—such as requesting specific wording or ink color. As a commissioned California Notary Public, I'm required to follow California notarial laws, which means I will attach the correct California certificate and use the legally required format and seal.
If your document includes any special instructions, please share them with me in advance so I can confirm what’s allowable—and help ensure your form is accepted.
🚗 Can a Mobile Notary Help?
Absolutely—and in most cases, mobile service is the best option.
Many of my clients are:
Recovering from surgery
Living in assisted care or nursing facilities
Unable to drive
Or just prefer not to deal with long lines and traffic
With B. Williams Mobile Notary & Apostille, I bring mobile notary service directly to your home, hospital, or care facility anywhere in Los Angeles or Orange County. Same-day and next-day appointments are often available, and I always arrive prepared to complete your Proof of Life notarization smoothly.
Why Clients Choose Me Year After Year
My clients know—I’ll Bee Right There.
It’s more than a tagline. It’s my promise to show up on time, prepared, and ready to make the notarization process as smooth and stress-free as possible.
Whether it’s an annual Proof of Life form or a last-minute notary need, I bring peace of mind right to your door.
I’ve helped dozens of clients complete their Proof of Life notarizations year after year. For many, it’s become a simple, trusted appointment they no longer have to stress over.
Clients trust me because I offer:
✔️ Over 18 years of experience
✔️ Expertise with international and embassy-related documents
✔️ Clear communication and transparency
✔️ Flexible mobile appointments (even weekends in many cases)
It’s not just about stamping a form—it’s about peace of mind.
🌍 Supporting the Needs of Our Global Community
Even though you may live in Los Angeles or Orange County, your life, finances, or family obligations may extend across borders.
Whether your Proof of Life form is headed to Portugal, Germany, Nigeria, the Philippines, or another country, it’s important to ensure your document is not only properly notarized—but also authenticated if required.
If the receiving country requests an apostille or embassy legalization, I can guide you through that process, too.
➡️ Click here to learn more about apostille services
Whether your form stays in the U.S. or travels abroad, I’ll make sure it’s handled with care and precision.
📞 Let’s Get It Taken Care Of—Before the Deadline
Don’t let paperwork delays interrupt your benefits. I’ll make sure your Proof of Life document is notarized accurately, on time, and with the professionalism you deserve.
📍 B. Williams Mobile Notary & Apostille
Serving Los Angeles & Orange County
📞 Call/Text: 323-604-1812
💬 WhatsApp: 714-396-4938
📧 Email: bernice@bwilliamsnotary.com
🌐 Website: bwilliamsnotary.com
Disclaimer: I am not an attorney and do not provide legal advice. This blog reflects my experience as a commissioned California Notary Public and Certified Apostille Agent.
